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The Bob Turner Scholars Internship is a hands-on learning opportunity designed to attract high school or community college students to local government and a values-based career. ICMA received a donation to be endowed in honor of Bob Turner to help train future professionals. Bob was a mentor to many individuals who followed in his footsteps and made their own contributions to society. The goal of this program is to ensure that these students have the opportunity to serve a local government as an intern under the guidance of an ICMA member mentor. Each student will work for a CAO or assistant CAO who can dedicate time over the summer to helping students understand the nuts and bolts of local government operations and, most importantly, the value system that drives decision-making and the profession.

Hosting a high school intern not only impacts the student but can impact you and your organization. Do you have the calling it takes?

To be eligible to participate in the Bob Turner Scholars Internship Program, host organizations must:

• Chief administrative officer (i.e. city/county manager or administrator) is an ICMA member.
• Submit a host application (this does not guarantee participation).
• Sign a letter of agreement.
• Submit required financial forms to ICMA (to receive reimbursement).
• Attend a host/mentor training.
• Submit a meaningful and age-appropriate work plan.
• Designate a mentor and time for mentoring opportunities.
• Participate in program debrief and feedback.

Application closes December 1, 2023.

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We’ve all heard the generation stereotypes: Millennials spend all their money on avocado toast so they can’t afford to buy a house. Generation Z was raised on the internet and texting, and now they don’t know how to have an in-person conversation. Traditionalists (or the Silent Generation) still write checks at the grocery store.

But these stereotypes are widely untrue and can be harmful—especially in the workplace. And as multigenerational expert Lindsey Pollak told the audience in her 2023 ICMA Annual Conference keynote presentation, these stereotypes tend to rear their ugly head whenever a new generation enters the workforce.

For the first time in history, we have five distinct generations in the U.S. and global workforce: the traditionalists or Silent/World War II Generation (born between 1928 and 1945), baby boomers (1946–1964), Generation X (1965–1980), millennials (1981–1996), and Generation Z (1997–2012). Pollak remarked, “When you walk into a conference room or log onto a Zoom call, you might be talking to people 50 or 60 years older or younger than you are, and it’s not immediately apparent which one is the leader.”

Pollak displayed a slide with this quotation:

I see no hope for the future of our people if they are dependent on the frivolous youth of today.

While this could have been said at any time in recent history, it was actually from the eighth century B.C. “We have literally been shaming younger generations for all of human history!” Pollak continued, “This is my argument to you today: for leaders who want to fill roles, run successful local governments, and develop talent, it’s a mistake to write off an entire generation. Become a leader that embraces all age groups. It’s a choice to see generational diversity not as a problem or a challenge to overcome, but as an opportunity to embrace.”

Pollak explained that the reason we’re a five-generation workplace is not because of young people coming up from high school and college; today, people are living and working longer and later into their careers. “There are more Americans over the age of 85 in the workplace today than ever before in history, but as we all know, the generations that are most likely to leave their jobs—the generation that is hardest to recruit and retain—are the millennials and Gen Zers.”

What does that mean for today’s workplace? Different working styles, different ways of communicating, and different perspectives. Pollak explained that generational identity gives us important information about our colleagues and can help us understand people’s shared experiences and likely expectations.

A helpful analogy for an international organization is to think of each generation as being regionally or culturally different. She said, “When you think about generational differences being similar to cultural differences, you take away the judgment that one is better or worse, good or bad, right or wrong, and we simply talk about adapting to a difference rather than judging it.”

And what do you call someone who tactfully navigates generational dynamics in the workplace? Tech entrepreneur Gina Pell coined the term perennial to describe “ever-blooming people of all ages who continue to push up against their growing edge, always relevant, and not defined by their generation.”

We can’t control our age, but a perennial does two things: (1) They decide to learn some history and context of what came before them, and they respect it, honor it, and learn from it; and (2) they adapt to changing times. It’s good to be mindful of the past because it helps us change and grow. Pollak told a story about an architect who is a professor and baby boomer. He learned architectural design using only pencil and paper, but beginning in the 1980s, architects (including him) started using CAD design software. He still teaches his students and mentees how to design with a pencil because sometimes it truly is faster on the job. For him and his students, it’s another tool in the toolkit. It’s not better or worse, right or wrong, good or bad—it’s just different. Pollak encouraged the audience to “combine the best of each generation’s practices—the classic and the new—to create a more successful and inclusive workplace for all.” These kinds of combinations—or remixes—can help to make us a perennial.

Think about remix songs. Music producers take a classic, beloved song and alter it, adding new elements to make it something fresh and different. Pollak said that a DJ once told her that remixes were the key for playing weddings, which are almost always a multigenerational event. She said that when the dance floor is empty, she will play a remix because the older people recognize the classic song and the younger people recognize the remixed modern version, which brings everyone to the dance floor. The modern workplace is about “finding the remixes” so that everyone can be empowered, collaborative, and productive.

Navigating ethical communication with the help of Tenet 9

by Jessica Cowles | Sep 01, 2023 | PM MAGAZINE – ARTICLE

Much has changed in the world and in the local government management profession in the 50 years since members voted to approve Tenet 9 on communications. This language reflected norms in 1972, when many technological advances like social media were still very far away!

In our most recent Code of Ethics efforts, ICMA membership recommended reviewing Tenets 1, 4, 9, and 11 of the Code through the lens of diversity, equity, and inclusion. Nearly three years of feedback on the Code culminated with 84% of voting members approving changes to the tenet language. This election had the distinction of having the highest participation rate in ICMA’s online voting history with over 2,500 or 32% of membership casting a vote.

Tenet 9 is about active engagement and constructive communication, ensuring that all members of a community have a voice in the governance process and the opportunity to be heard. This principle in the Code builds and maintains public trust and confidence through professional management practices that enhance a member’s communications.

Tenet 9 of the ICMA Code of Ethics

This revised Tenet 9 language now reads: “Keep the community informed on local government affairs. Encourage and facilitate active engagement and constructive communication between community members and all local government officials.”

The board added a guideline on engagement to Tenet 9 in June 2023 for members to help understand their ethical obligations relative to this language: “Members should ensure community members can actively engage with their local government as well as eliminate barriers and support involvement of the community in the governance process.”

As we advance in our local government careers, we will all face public criticism— sometimes fairly, sometimes not.
How will we respond?

By Dr. Frank Benest
Jul 24, 2023

As a local government leader, you will face at some time or another public criticism. People expect that government will protect them and get angry when they suffer some damage (or in some cases even inconvenience). Given the growing lack of civility, people go beyond sharing their concerns and sometimes attack public officials and public employees. Since local government is the closest unit of government to the people, all of us working in the trenches of local government will experience the ire of dissatisfied residents, businesspeople, and other stakeholders, even if the criticism is not justified.

Understand that Criticism Comes with the Job

Most of us experience a certain amount of joy as local government professionals. We get the opportunity to build community and make a positive difference in the lives of people. However, with these joys comes the reality that people get to criticize their government, especially at the local level, and hold us accountable and demand better performance. It’s part of the job.

In addition, public criticism is one of the primary ways we correct things and make improvements. While it is human nature to react defensively to what we may consider an unfair attack, we leaders need to acknowledge criticism and consider corrective actions to improve performance.

Tips to Cope When You Are Under Fire

Before any Public Criticism:

In addition to acknowledging that public criticism is part of your messy world, you must anticipate the criticism whenever possible so you are not caught off-guard. In your case, you and the other senior leaders should have known there was going to be a lot of unhappy if not angry residents showing up at the council meeting. You could have prepared with colleagues on how you and other city officials were going to respond.

Assuming that you can anticipate the onslaught of criticism, it would also benefit you to get guidance from a few trusted advisors or coaches inside and outside the organization. Just talking through with a trusted colleague what you anticipate and how you plan to respond without defensiveness will give you a measure of confidence.

Finally, since you can count on public criticism at some point in your tenure, it is necessary to develop and have already in place positive relations with the city manager, councilmembers, and key stakeholders (such as neighborhood leaders). By performing well over time and developing positive relationships and rapport, you create a solid bank account of credibility and trust. If you’ve made a lot of deposits into your bank account, you can survive some withdrawals.

In the Heat of the Moment:

Even with a lot of preparation, it is natural to get defensive and respond emotionally to an attack. How you respond in the heat of the moment is critical. Here are some suggestions:

• Take a deep breath
  If a speaker at a council meeting or other public meeting criticizes you or even attacks you, take a deep breath or two or three. Deep breathing helps you slow down, gather your thoughts, and hopefully keep your emotions in check. In addition to a few deep breaths, unclench your fists. A leader under fire in a public meeting open his or her hands palms up under the table in order to minimize a desire to fight back.
• Listen to understand, demonstrate empathy
  While you may not agree with what the speaker is saying, listen intently to understand (not rebut). If you can empathize with the person and his or her concern or misfortune, you will be better able to respond effectively.
• Show some curiosity
  At a typical council or board meeting, you don’t want to get into a give-and-take with a complainant. However, in a more informal meeting or setting, it is wise to show some curiosity about the person’s situation and ask the person to “tell me more.”
• Acknowledge what you hear
  People want to have their say. Humans need to be heard before they listen. Even if you don’t agree with what a speaker is saying, acknowledge what you hear. For example, “I hear that you don’t think that the city protected your property during the flood.”
• Present the facts; avoid defensiveness
  When there is great contention, we should try to state what we know. For example, “Our public works crews worked long hours in responding to the damage. The city took some preemptive actions, such as clearing the creek of debris and providing some sandbag stations for residents; however, those actions were insufficient.”

Lebanon has cleared the latest hurdle toward building a $14.1 million solar array on undevelopable city-owned land, aiming to diversify its sources of electricity and provide savings for the city, its residents and businesses.

The Lebanon Planning Commission on Tuesday held a public hearing and voted to approve a request by the city and its consultant, Kokosing Solar, for a conditional use permit to construct three solar arrays on 37 acres of city property in the floodplain near the Glosser Road substation.

Read more

by Tad McGalliard | Jul 01, 2023 | PM MAGAZINE – ARTICLE

With the expansion of existing federal funding initiatives and the development of new programs resulting from the Bipartisan Infrastructure Law, and planned investments in clean energy and climate resiliency from the Inflation Reduction Act, many federal agencies have established technical assistance centers to support cities, counties, towns, and townships, especially those that have not traditionally received federal funding. Most of this assistance is available without a fee or requirements for a lengthy consulting contract or procurement process.

Typically, the programs identified in this article will follow a similar process of intake through an online form or referral from the federal agency; an onsite and/or virtual assessment of key challenges and needs; a longer-term engagement of activities targeting a priority need; and wraparound services and follow-up to help ensure that the targeted outcomes are achieved.

Environmental Finance Centers

The EFC program has been around for a number of years, but recent funding has led to an increased number of centers focused on supporting community projects in areas like drinking water, wastewater, and stormwater infrastructure. Other focal points include local infrastructure investments in solid waste, clean air, greenhouse gas reduction, and toxic substance management. In late 2022, the Environmental Protection Agency (EPA) announced 29 new EFCs that will be operated by universities and nonprofit organizations. ICMA is a partner with the Low Impact Development Center (LIDC), which will support communities in EPA’s Region 3, which includes the states of Pennsylvania, Delaware, Maryland, West Virginia, Virginia, and the District of Columbia. Learn more at epa.gov/waterfinancecenter/efcn.

Technical Assistance for Brownfields

Since the mid-1990s, EPA has awarded grants to local governments and community organizations to assess and clean up brownfields, in addition to setting up revolving loan funds and conducting area wide planning. EPA funds several organizations (including ICMA, see icmatab.org) to provide support to communities, tribes, and nonprofit organizations on their brownfield challenges. 

When a local business owner heard the City of Hilliard’s slogan, “Real People, Real Possibilities”, he knew he had come to the right place to test his new coffee product.

Steve Johnson’s company, Off The Beaten Path, has been brewing coffee and tea for six years. The beverages are cold-brewed over a period of time to not bring out bitterness or lower caffeine content, and then infused with Nitrogen gas to create flavor profiles without drinkers needing to add creams and sweeteners.

Now, the business is taking the next step in getting its product to market with the help of City of Hilliard staff members who are promoting innovation and economic development through Hilliard City Lab.

And City of Hilliard staff members also were happy to be taste testers in their role as Hilliard City Lab Innovation Ambassadors.

Hilliard City Lab began in 2022 as a partnership between the City of Hilliard and Converge Technologies, a technology incubator. In short, Hilliard City Lab turns the entire Hilliard community into a real-world lab where start-up technology firms and other companies can test and launch their products into commercialization. The City of Hilliard provides access to its infrastructure, expertise, data, existing technology, and funding opportunities. There are already eight companies in the Converge Technologies space developing drones, tracking devices, radar systems, software, large-scale 3D printing processes, and more.

The success of this partnership inspired the City to create a working group of staff members who could serve as Innovation Ambassadors, identifying potential challenges and opportunities that Hilliard City Lab partners and processes could solve and benefit from.

The group of about 20 staff members meet monthly to brainstorm innovative ideas to improve City processes. Those ideas are taken to Hilliard City Lab businesses – another way the City becomes a testbed for new technologies.

In return, the goal is that Hilliard will benefit from the attraction, retention, and expansion of technology businesses, along with the creation of associated high-paying jobs.

Hilliard City Manager Michelle Crandall, who developed the program, said she has been pleased with the staff’s response.

“These are people who have ideas on how to deliver City services more efficiently and need the opportunity to share those ideas,” said Crandall. “It also allows them to take a break from their everyday tasks and think more creatively.”

Several ideas are already in motion.

• Ubihere, one of the companies, is working with the City’s Operation Department to develop sewer sensor technology. The goal is for a sensor to notify the City when the water level is increasing on the sewer system, triggering a response from the City before basements are flooded.

• Recently, the City tested an “Americans With Disabilities Act compliance cart” developed by Converge, which pedestrians push along sidewalks to locate spots that would be difficult to traverse in a wheelchair. When the cart hits a bump, it automatically takes a geo-tagged picture of the sidewalk and uploads it to the Internet for review and possible repair. The cart was tested by members of the Hilliard Senior Center on their everyday neighborhood walks.

• Lighthouse Avionics is working with the Division of Police to develop a drone for first responders to survey crash sites or crime scenes before police officers arrive on scene. To guide the drones, Lighthouse is also developing “virtual control towers” — collections of camera sensors that can track flying objects up to three miles away.

• IC3D, a 3D printing company, is working with City’s Recreation and Parks staff to design benches and tree gates to replace metal structures that quickly rust under weather conditions.

Anastasia Bradley, the City’s Aquatics Supervisor, is one of the ambassadors.

“There are a lot of problems to solve in my position, so having the ability to work with people who might have better ideas is cool,” she said. “And, it’s nice to see the behind-the-scenes work of projects I’m not directly involved in, like the tree gates. It creates a community within a community.”

Andrew Wilson, the City’s Geographic Information Systems (GIS) Administrator, thought of several projects to tackle during a recent tour of the Hilliard City Lab.

“It’s rare in government to have an innovation program that combines City staff with the private sector,” he said. “Combining ideas and skills leads to better solutions, engineering value, and an overall bang for the buck for taxpayers.”

The City of Centerville recently revamped its internship program, configuring its summers as immersive learning experiences for as many as a dozen undergraduate students each year.

“This is a mutually beneficial experience: our students spend 40 hours a week learning one-on-one with experts in their chosen fields and the city emerges stronger and more efficient because of their work,” City Manager Wayne Davis said.

In the summer of 2022, for example, Centerville hosted ten interns across nine departments ranging from civil engineering and communications to economic development and finance. Students represented schools from Ohio, Indiana and South Carolina.

Davis engineered the overhaul of the program, which continues to evolve with the support of City Council.

“Many organizations talk about work like this, but they never achieve maximum results. It takes time. It takes effort. We are fortunate to have a team willing to make that commitment, as well as the support of City Council,” Davis said.

Kileigh Lade, a West Virginia University graduate, was a Development Department intern in 2021. She now works as a landscape designer at Kiser + Vogrin Design, a landscape architecture firm outside of Nashville Tennessee.

“My experiences in Centerville ranged from creating wall diagrams for mural artists to building a comprehensive business database. I am grateful for the months I spent there as an intern, which offered me lifelong relationships and prepared me well for my professional career,” Lade said.

She points to interacting with prospective business owners as another highlight of her internship.

“I was trusted with the freedom to pursue projects that aligned with my passions, provided they also aligned with the city’s values and strategic plan,” Lade said.

Intern Michael Berner spent the summer working out communications details of an electric and gas aggregation program, coordinating with performers of the Summer Concert Series at Stubbs Park and improving a children’s activity book.

“I coordinated with all departments across the city to make sure the information was updated, accurate and age-appropriate for the many groups of children who tour city building each year.”

Berner is now bound for law school at the University of Dayton.

Other significant intern projects have included a significant value to residents and businesses in Centerville:

• Clerk of Council interns took on the mammoth task of inventorying, assessing for retention and recommending dispositions for an estimated 180,000+ pages of documents.
• Interns assisted with the reconciliation of income tax returns and also helped audit businesses in Centerville to determine appropriate filing status. 
• A Benham’s Grove intern created a digital floorplan application that enhances customer service by allowing faster and more flexible event set-up, as well as a more accurate plan for the day of the event.
• A public works intern worked with waste truck drivers’ route maps to determine which route every container is on and create a comprehensive spreadsheet. This allows staff to replace containers based on routes and creates a more efficient way of replacing containers.
• An engineering intern established a ditch inspection program by creating an inventory, charting out all the ditches in the city and helping to develop the inspection procedures.
• An economic development intern prepared a contact list for a business walk, an opportunity for staff to walk commercial areas and chat first-hand with business owners about challenges they may face. This work included research on the history of each business.

The city says the value of the work generated by interns each summer far exceeds the cost to the city.

Each intern tours all city buildings, attends a Career Next Steps workshop, has the opportunity to shadow the city manager and assistant manager and attends relevant local and regional events.

2023 interns will converge in Centerville from universities in Ohio, Kentucky, North Carolina and Florida. The group of ten will also join in a summer-long public service project. Recycle Right is a Centerville program run every two years designed to reduce the amount of recycling contamination. Interns will be integral to the pre-sorting process with Rumpke, getting a baseline contamination figure. They will spend time across four weeks surveying recycling toters and offering feedback to staff and residents on whether communication efforts are working and people are recycling appropriately.

“These unique, meaningful experiences prepare our next generation of leaders for the workforce – whether that be in public service or the private sector,” Davis said. “We are both stronger for these experiences.”

Former Chief Justice of the Ohio Supreme Court, Maureen O’Connor, delivered a speech on April 6^th to the Ohio City County Management Association at OCMA’s Annual Conference that highlighted the importance of effective leadership and the role of the law in promoting fairness and justice in our communities.  

According to O’Connor, working in government is about “solving problems for people who can’t solve them themselves.  I have always wanted to use our system of government to solve problems.  Use the system to make it better.”  O’Connor stressed that good leadership requires a willingness to listen to different perspectives and to engage in constructive dialogue with those who may hold opposing views.  “Weave kindness into how you do your job,” O’Connor encouraged attendees. 

Drawing on her extensive experience in the legal profession, O’Connor provided valuable insights into the challenges facing local governments and noted that the administration of the law is not something that is partisan.  Referencing the controversy of redistricting that she was at the center of during her tenure on the Ohio Supreme Court, O’Connor noted that she is working on a constitutional amendment for the November 2024 ballot that would depoliticize the redistricting process.  “Redistributing reform is crucial to our democracy.   When you have a monopoly you don’t tend to represent all of people.”

The former Chief Justice also encouraged conference attendees to talk to kids about local government in order to expose children to important concepts in our democracy, such as the fact that “we are one of many”. For those interested in working in local government and getting into public service she urged “don’t be afraid to raise your hand and say I’ll do it”.  

By By Raman A. Shah, Ph.D. from ICMA Blog

“We should measure impact, not output.”

Across the public and nonprofit sectors, every time I’ve suggested implementing operational reporting as a management tool, I’ve heard this rebuttal. I doubt I’ve ever waited more than 15 seconds to hear it. In local government, this mostly comes up in relation to strategic planning—writing a new strategic plan or tracking progress toward an existing one.

Output looks inward, at operations. As an example of output measurement, a city may count the feet of bicycle lanes it builds. Impact looks outward, at society. As an example of impact measurement, the city may track the growth in bicycle ridership.

It’s common sense that impact is what ultimately matters; a badly routed bicycle lane might be worthless. Unfortunately, impact is slow to appear and hard to measure. It depends on the same messy internal data that powers output measurement. I’ve found that measuring output with precision and regularity is practically a prerequisite to trustworthy impact measurement.

Impact measurement is slow

Impact can be slow to appear because services can take a long time to soak in and change lives. A bicycle lane might take years to achieve full impact as residents’ habits and possessions evolve to use it. That’s in addition to the time needed for analysis, so the lead time for impact measurement is generally long regardless of the tools at your disposal.

Contrast this with counting the feet of bicycle lane. Perhaps two construction companies are working on bicycle lanes, and you find that one is moving three times faster than the other. Is the faster vendor cutting corners, or is it more efficient? (Both? Neither?) Following up could deliver vital value for residents, days or weeks after work commences—if good output measurement infrastructure is in place.

Impact measurement is hard

In the meetings where it’s suggested to measure impact and not output, the idea is to run a survey before and after service delivery. The change in the results is the impact. Easy, right?

This doesn’t work because the world changes and doesn’t look the same everywhere.

If the world were perfectly static, the simple survey idea could work. But sometimes a professional cyclist becomes a national hero, and everyone buys a bicycle; sometimes they fall into scandal, and the bicycles start collecting dust.